TTN TMS SaaS for Global Translation Operations
TTN’s Translation Management System (TMS) is available as a secure Software-as-a-Service (SaaS) platform for organizations that manage translations internally, whether through internal staff, external freelancers, or a hybrid setup.
This solution is designed for international enterprises, NGOs, large organizations, and translation agencies that coordinate their own translators, proofreaders, and project managers.
Clients gain access to the same robust platform TTN uses for its own translation services, configured specifically for their organization. With TTN TMS SaaS, you retain full control over projects, resources, and workflows while benefiting from end-to-end translation management, enterprise-grade CAT tools, and flexible pricing models aligned with your operational structure.
Full Control with a White-Labeled Platform
When you use TTN TMS as a SaaS, your organization gets its own secure instance of the platform (cloud or on-premise). TTN sets up and configures the system to match your operational requirements, and even brands the interface with your logo and colors for a seamless, white-labeled experience. To your end-users, it will feel like an internal tool rather than a third-party service – ideal for organizations that demand a high level of confidentiality and customization.
You maintain complete control over workflows, user roles, and permissions. Core roles like Client, Translator, Proofreader, and Translation Manager can be customized to fit your structure. Specific team members can be designated as project managers or in other capacities as you see fit. In other words, TTN TMS adapts to your way of working – not the other way around. All activities are traceable via dashboards and logs, giving you oversight of every project from request to delivery. This dedicated setup is particularly suited for enterprises and institutions that need to enforce their own processes while using a proven platform.
Seamless Integration with Trados Studio & Online Editing
Unlike many closed systems, TTN TMS is built on industry-standard technology. It leverages RWS SDL GroupShare, one of the highest-performing translation memory servers available. This means your translators have a choice in how they work. They can translate using the web-based GroupShare Online Editor (directly in their browser), or they can work in their familiar SDL Trados Studio desktop environment – with full connectivity to the central TM and termbase through TTN TMS. The platform is deeply integrated with GroupShare, so a translator can open the online editor or launch the project in Trados Studio with a single click.
All the translation assets (TMs, terminology, project files) stay synchronized. In fact, the web editor is included as part of TTN TMS (no local software installation needed). Even if some of your linguists don’t have a Trados license, they can work online with nearly the same efficiency. On the other hand, if they prefer the full Trados Studio features, they can connect directly to the GroupShare server or download Trados project packages – whatever workflow suits them best. This flexibility ensures high adoption: translators continue using tools they know, and new users have an easy browser option. The result is a smooth, blended workflow where everyone – in-house staff or external freelancers – can collaborate through the same platform.
Moreover, TTN TMS provides robust terminology management through SDL MultiTerm integration. Termbases are centrally stored and managed, with automatic term recognition and highlighting in the translation editor. Linguists can easily adhere to your preferred terminology, and any updates to the term database propagate to all users in real time. This integration of translation memory and terminology tools helps maintain consistency and quality across all your projects.
AI-Powered Workflow Automation
TTN’s platform doesn’t just replicate manual processes – it streamlines and automates them with the help of AI. One standout feature is the Autopilot assignment system. If you enable Autopilot for a project, the TMS will automatically assign the job to the appropriate translator (and subsequent proofreader) based on your predefined priority rules, without a manager needing to intervene. For example, you can set up primary and backup linguists for each language; if the first-choice translator is at capacity or doesn’t accept the task in time, the system immediately forwards the job to the next qualified person. This hands-free job forwarding continues through all workflow steps, ensuring projects keep moving and no request gets stuck waiting on human intervention. By automating routine assignment and routing, Autopilot speeds up turnaround and frees your managers to focus on oversight rather than repetitive admin tasks.
Another intelligent feature is TTN’s AI-driven “Mail Robot.” This is an email-processing agent that can read incoming email requests and turn them into orders or updates automatically. For organizations whose internal clients might send translation requests via email, the Mail Robot parses those emails (using NLP) and creates the corresponding project in the system, populating details from the message. It can even recognize if an email relates to an existing project (by detecting order IDs or project references) and will attach the message to the correct job record. In essence, routine communications that used to require manual sorting and data entry are handled by an AI, 24/7. The Mail Robot can also send automated responses or confirmations, streamlining communication. This reduces the inbox clutter and ensures no request is overlooked – the system is always listening and ready to kick off the workflow. Such automation is rarely found in standard TMS offerings, and it can dramatically improve efficiency for large teams.
Advanced Translation Memory and MT Integration
As a comprehensive translation platform, TTN TMS naturally includes powerful Translation Memory (TM) and terminology support. The system automatically detects previously translated segments and suggests them to translators for reuse whenever a matching source text appears. Your linguists will see exact matches and fuzzy matches from the central TM in real time, enabling them to leverage past translations and maintain consistency. Over time, each completed project enriches your archives, TMs, and termbases for future use. TTN TMS also supports detailed versioning and archiving – every file version and edit is tracked and instantly accessible, which is critical for quality control and auditing.
Beyond leveraging human translations, TTN TMS seamlessly integrates machine translation (MT) into the workflow. It is vendor-neutral and can connect to leading MT engines like Microsoft Translator, DeepL, and even advanced GPT-based models such as OpenAI’s ChatGPT. This means if no high-quality TM match is found for a new segment, the system can automatically fetch a machine translation suggestion for the translator to consider. The MT suggestion is presented alongside TM matches, so translators have multiple options to jump-start their work. Because TTN’s approach is highly customizable, you can plug in the MT provider of your choice (or none at all, if you prefer). Terminology from your MultiTerm database can also be exported to certain MT engines (e.g. sending your glossary to DeepL) to improve machine output consistency. All of this happens within the TTN interface, giving your team a unified environment for both human and AI-assisted translation.
The platform’s AI-powered quality checks further enhance reliability. For instance, TTN TMS can automatically evaluate translations by comparing the translator’s output with the proofreader’s revisions to identify patterns or areas of improvement (using metrics like edit distance and other AI quality estimators). These quality evaluation tools help catch issues early and support continuous improvement of translator performance. Additionally, TTN TMS provides an automatic feedback loop: when a proofreader uploads a revised file, the system can highlight all changes to the translator and even feed approved edits back into the translation memory automatically. This ensures that your TMs are continuously updated with vetted corrections, closing the loop between translation and review for ongoing quality refinement.
Enterprise-Grade Security and Scalability
TTN TMS SaaS is an enterprise-grade solution built with security, reliability, and scalability in mind. TTN (Translation Network) is fully certified to ISO 17100 (Translation Services), ISO 9001 (Quality Management), and ISO/IEC 27001 (Information Security) standards, so you can trust that the processes and infrastructure meet rigorous international requirements. For organizations with strict IT policies, TTN TMS can be deployed in a private cloud or even on-premise within your own data center – giving you complete data sovereignty. Each organization’s instance is isolated and secure. The system’s architecture includes high-availability design with full mirroring and failover support, delivering true 24/7 uptime to keep your translation operations running around the clock.
Scalability is a key strength of TTN’s platform. It can comfortably support very large translation teams and heavy project volumes. Whether you have a team of 5 or 500 translators and linguistic specialists, the system can accommodate your needs. Because it’s built on robust server technology (GroupShare for TM and MultiTerm for terminology), performance remains strong even as your databases grow to millions of entries or your users span the globe. The web interface is optimized for responsiveness, and translators can work concurrently on projects without conflict. Additionally, the client/user interface is available in 60+ interface languages, enabling global organizations to roll out the platform to regional offices and external partners with ease. Every user can work in their preferred language environment, which speeds up adoption and reduces training friction.
Data privacy and confidentiality are treated with utmost importance. All project data is stored securely and can be encrypted as needed. Since you have a dedicated environment, there’s no risk of data leakage between clients. Fine-grained access controls let you decide who sees each project or resource. Combined with the audit trails and version history mentioned earlier, TTN TMS provides the transparency and control that large enterprises and institutions require.
Flexible Pricing Models
To suit different operational needs, TTN TMS SaaS is offered under two flexible pricing models:
- Revenue-Sharing Model: This option minimizes upfront costs. You pay a one-time setup fee to get your dedicated TMS instance up and running, and thereafter pay a small percentage of your translation turnover processed through the platform. In other words, the cost scales with your volume – if your translation activity is lower in a given period, your fee remains low. This model aligns well with translation agencies or teams that want to grow without heavy fixed fees. It also ensures TTN is invested in your success, since both parties benefit as your translation business expands.
- Subscription Model: This option involves a fixed usage fee, billed monthly or annually. In exchange for a predictable fee (which can be tiered based on expected volume or number of users), you get unlimited access to the TTN TMS platform for your projects. The subscription model is ideal for large organizations that prefer to budget a consistent amount for their translation infrastructure, or those with very high steady translation volumes. It provides cost certainty and may be more economical in the long run once your usage reaches a certain scale.
Regardless of the model, all features of the platform are included – there are no separate module licenses needed for things like the web editor, TM server, or terminology management. TTN will work with you to determine which pricing approach best fits your situation. Both models ensure that you receive ongoing support, updates, and maintenance for your TMS instance. The setup fee covers the initial configuration, customization, and training to get your team onboarded. After that, you can choose the variable percentage plan or a flat subscription, depending on which provides the best value for your organization.
TTN TMS vs. Traditional Solutions – A Comparison
Choosing a translation management platform is a big decision. Here’s how TTN TMS (SaaS) stands out compared to typical TMS solutions or internal tools:
- Complete Flexibility & Ownership: Many enterprise TMS products are cloud-only and run on the provider’s shared environment, with limited customization. In contrast, TTN TMS gives you a dedicated instance that can be deployed in the cloud or on-premise, and it’s fully white-labeled to your brand. You retain ownership of your data and have the freedom to configure workflows and permissions as you wish. This level of flexibility (including an on-premise option) is uncommon among other SaaS TMS platforms.
- Deep CAT Tool Integration: Traditional TMS platforms often force you into their proprietary online editors, which might not be as powerful or familiar to your linguists. TTN TMS is different – it is built around the industry-standard SDL Trados technology. Your team can continue using Trados Studio if they prefer, or use the rich web editor, with all translation memory and terminology resources shared in real time. This interoperability reduces retraining and lets you take advantage of Trados’s advanced capabilities (in fact, GroupShare is known for superior TM performance in high-volume environments). Few other solutions offer such seamless integration with an existing CAT ecosystem.
- Advanced Automation & AI Features: TTN TMS comes with automation capabilities that are rarely found elsewhere. Features like the AI Autopilot (automatic job assignment) and the AI Mail Robot (email-to-project processing) are cutting-edge innovations TTN developed from its decades of experience. By comparison, most off-the-shelf TMS software either lack these or offer only basic automation. TTN’s platform also integrates AI for quality checks and machine translation suggestions out-of-the-box, whereas with other systems you might need to bolt on third-party tools. The result is that TTN TMS can handle many repetitive tasks automatically, saving your team time every single day.
- Leverage of Existing Assets: Because TTN started as a translation service provider, the TMS is designed to maximize reuse of existing translations and resources. One unique feature is TTN’s “Web-to-TM” technology: the system can crawl and align bilingual content from your company’s multilingual websites to create huge translation memories automatically. This gives you a running start by populating the TM with your approved translations (e.g. past website text, documentation, etc.), something standard TMS platforms do not offer by default. Additionally, TTN TMS can optionally connect you to TTN’s network of vetted professional translators if you ever need extra capacity or language expertise beyond your in-house team. Competitors that only sell software cannot easily provide access to a pool of linguists on demand – but TTN can, as an added service. This hybrid capability (technology + services when needed) makes TTN TMS a very comprehensive solution for any organization looking to centralize and enhance their translation operations.
In summary, TTN TMS as a SaaS solution brings together the best of both worlds: you get a state-of-the-art translation management software with enterprise features, integrations, and AI enhancements, and you get the backing of a seasoned LSP who understands the translation business end-to-end. Whether you are a large corporation localizing content into dozens of languages, an international organization coordinating translators worldwide, or a translation agency seeking a robust platform for production, TTN TMS can be the backbone of your translation ecosystem. It will allow you to focus on delivering quality translations while the system handles the heavy lifting of project management, resource coordination, and technical integration. With flexible pricing models and deployment options, TTN TMS SaaS offers a tailored approach to empower your in-house translation team like never before.